Ethics – WIN Bylaws

 

As a member of WIN, I agree with the following standards of conduct:

  1. To support and be governed by the Constitution and Bylaws of WIN and by any other rules,
    policies and regulations adopted from time to time by the Board of Directors.
  2. To conduct myself so as to bring no reproach or discredit to WIN, or impair the prestige of its membership.
  3. To freely exchange information with other members of WIN.
  4. To conduct all my numismatic dealings in a just, fair, and moral manner and to make no false statements as to the condition
    of a numismatic item (altered, counterfeit, or otherwise) or in any other matter.
  5. To neither buy nor sell numismatic items of which the ownership is not clear.
  6. To abide by all local, state, and federal laws in all numismatic matters and to assist in the prosecution of violators of such laws.

Any violation of this CODE will be grounds for expulsion from the club under its then-current rules.

 

BYLAWS OF WOMEN IN NUMISMATICS

Revised May 6, 2005

ARTICLE I – Name

This organization founded on February 7, 1991 shall be known as Women In Numismatics.

ARTICLE II – Purpose

Section A. The objectives and policies of this organization shall be:

1. Raise the professional status of women in numismatics.

2. Provide a networking forum for women in numismatics.

3. Provide educational opportunities to women in numismatics.

4. Gain recognition for women within the industry.

5. Assist women in obtaining positions within the industry.

 

ARTICLE III – Membership

Section A. Classifications and qualifications.  There shall be five (5) classifications of membership.

1. Charter Members – Regular memberships prior to February 7, 1992 shall be classified as Charter Membership.

2. Regular Members – Regular membership shall be open to those who are 18 years of age or older and are actively engaged in numismatics and/or its related fields.  Regular members may vote and hold office.

3. Junior Members – Junior membership shall be open to those who are 17 years of age or younger and are actively involved in numismatics and/or its related fields.  Junior members may vote but not hold office.

4. Honorary Members – Honorary membership shall have all rights and privileges of membership except those of voting and holding office.

5. Associate Members – Associate membership is for regular members significant others.  Associates will not receive a Winning Ways Journal but will have full voting rights and may hold office.  A membership pin will only be issued to an Associate Member who attends WIN meetings and is willing to wear the WIN pin at coin shows and other appropriate occasions.

 

ARTICLE IV – Applications and Dues

Section A. Application

1. Applications for Regular, Associate and Junior Membership shall be made in writing on the WIN Membership Application Form.

2. All applicants shall return a signed copy of the WIN Members Code of Ethics with the WIN Membership Application Form.

Section B. Dues

1. Dues for the established WIN fiscal year shall accompany the WIN Membership form.

2. Dues are not required for Honorary Members.

3. 20% of all dues will be placed in the WIN Scholarship Fund.

Section C. Fiscal Year

1. The fiscal year for this organization shall begin January 1 and end

December 31 of the same year.

Section D. Status of Members

1. Good Standing – A member in good standing is one who pays required dues and participates in the activities of the organization.

2. Delinquency – A member whose dues are three (3) months in arrears shall be considered delinquent and so referred to the Board of Directors.  A member so reported may be dropped from membership and shall be so advised by written notice.  The Board of Directors may, for sufficient cause, extend the time of payment.

3. Reinstatement – A former member may be reinstated at the discretion of the Board of Directors upon payment of necessary dues. Such reinstatement for an original member number will only be granted with full payment of all dues for missing years.

ARTICLE V – Government

Section A. The Board of Directors

1. The governing body of WIN shall consist of nine (9) Directors, each having equal rights.

Section B. Officers: Elected and Appointed

1. Elected Officers of WIN shall consist of the President, Vice-President, Secretary, Treasurer and three (3) Directors.

2. Two (2) Directors can be appointed by the President with approval of the Board.

3. The Immediate Past President shall serve on the Board of Directors in an advisory and non-voting position.

Section C. Term of Office

1. All officers, elected and appointed, shall serve a term of two (2) years.

Section D. Vacancies

1. Vacancies within the Board of Directors because of death, dismissal or resignation, will be filled by appointment of the President, subject to the approval of the majority vote of the Board Members.

Section E. Board of Directors Responsibilities

The Board of Directors shall have the power to act upon the affairs and business of WIN, including, but not limited to, the following:

1. The election of members to fill the vacancy of any elected office.

2. To rule on the disposition of formal charges brought against any member of WIN.

3. To set membership fees and dues of members from time to time.

4. To remove from office any elected or appointed officer who does not, or cannot, meet the requirements or perform the duties of his or her office. In the event that any officer, whether elected or appointed, does not contribute, participate, or indicate any intention of being active in their responsibilities for a period of not less than six (6) months; or, in the opinion of the Board, the officer does not stay within the bounds of propriety, dignity and good taste; the Secretary shall make attempts to contact said officer and verify their intention on the matter.  If the Secretary cannot contact the officer or receive assurance of their desire or capacity to function actively in their Board position, the Board shall have the right to vote, at the discretion of the President, or majority of the Board, to have the officer removed from the position.

5. To employ agents and counsel.

6. To hold meetings at such times and places as it thinks proper.

7. To carry on correspondence and communicate with other associations interested in the numismatic industry.

8. To carry into execution such other items as it deems proper and expedite to promote the interests and the objectives of WIN and its members.

9. To ratify appointments by the President.

10. To receive and act upon all resolutions before they are submitted to the general membership.

11. Amounts of reimbursement and limitations shall be determined by the Board.

Section F. Board of Directors Meetings

1. The Board shall meet once each calendar year at a time and place to be set by the President upon notification of at least three (3) weeks prior to the meeting.

2. When deemed necessary by the President, Vice-President, or by any three (3) Directors, regular or special meeting may be held through any communication means available, provided that all persons participating can hear each other and speak to each other.  The Board shall determine by regulation how and when such telephone or other meetings shall be held.

Section G. Action By the Board

1. Quorum – A quorum for transaction of business at any regular or special meeting of the Board shall consist of five (5) voting members.

2. Voting – The affirmative vote of the majority of the Board of Directors present at any meeting shall be required to pass any motion, adopt any resolution, or amend the bylaws or Code Of Ethics of WIN.  At least three (3) affirmative votes shall be required in any event.

3. Procedure – Meetings of the Board of Directors shall be conducted according to Robert’s Rules of Order and these bylaws.

4. Compensation

a. No member of the Board of Directors shall receive compensation for services to WIN.

b. At the Board’s discretion, the Editor of Winning Ways may receive an honorarium to cover costs in personal equipment used to produce WIN’s Journal and/or extraneous duties as requested by the Board.

5. Reimbursement for Expenses – Directors may be reimbursed for expenses including, but not limited to, the following: secretarial expenses, long distance telephone calls, telegrams, postage, printing and photographic supplies, any necessary expenses to perform the duties of each office.

ARTICLE VI – Responsibilities and Duties of The Officers and Board of Directors

Section A. President – The President shall have supervision over all affairs of WIN.  The duties of the President shall include, but not be limited to the following:

1. To preside at all WIN meetings.

2. To call meetings of WIN and the Board of Directors.

3. To preside at all meetings of the Board of Directors.

4. To appoint committees that may, from time to time, be necessary and to remove them at will.

5. To fill, by temporary appointment, any vacancy in any elected office, upon Board approval, until a successor is elected by the general membership.

6. To promote the general welfare of WIN.

7. To speak on behalf of WIN, or to designate others to do so, subject to consultation with the Board of Directors.

8. To serve as an advisory member of the Board of Directors for one (1) year following the conclusion of the Presidential term.

9. To provide a column for each WIN Journal.

10. To sign, with the Treasurer, all written contracts and obligations of WIN

11. To provide the agenda for Board Meetings.

12. To perform such other duties as are necessarily incumbent to the office of President of WIN.

Section B. Vice-President – The Vice-President shall have the following duties:

1. Upon the request of the President, to offer assistance in the discharge of the Presidential duties.

2. To act in the place of the President in the event of the absence or disability of said Officer.

3. In the event of the death, disability, resignation or removal of the President, to succeed to the office of President.

4. To be in charge of WIN meeting room availability.  Duties shall include, but not be limited to, notifying the editor and president of meeting arrangements, scheduled speakers and/or programs for said meetings and refreshments.

5. To act as Program Director for all WIN meetings.

Section C. Secretary – The duties of the Secretary shall be:

1. To record all business transacted at membership meetings and meetings of the Board of Directors, and keep the minutes in a permanent file.

2. To mail minutes of the general membership and Board of Directors meetings to all Board Members.  In the absence of the Secretary, the Board of Directors may appoint a Secretary Pro Tem.

3. To keep accurate membership files.

4. To receive membership applications and dues.

5. To forward dues monies to the Treasurer.

6. To order stationary and envelopes as required.

7. To conduct WIN correspondence.

8. To supply the Journal Editor with mailing labels of current members prior to publication; or shall furnish the Journal Editor a current membership list thirty (30) days prior to the printing date.

Section D. Treasurer – The duties of the Treasurer shall be:

1. To receive all monies collected from any source, and to keep an account of same.

2. To maintain records of all monies received and expended for use of WIN.

3. To forward all membership information to the Secretary.

4. To make disbursements only upon receipt of an itemized expense report form in a timely manner. No disbursements will be made without this procedure.

5. To deposit all sums received in a bank or banks in WIN’s name.

6. To prepare a report of all funds received and disbursed to be delivered at each general meeting.

7. To prepare an accounting of all funds received and a full and final report on all matters pertaining to the office of Treasurer at the end of the WIN fiscal year.  To make a report of the same when called upon by the President at the expiration of the Treasurer’s term, the individual holding that office shall deliver over to the successor all books, monies and other property, or, in the absence of the Treasurer-Elect, to the President of WIN.

8. To arrange for an audit at the President’s discretion.

Section E. Parliamentarian/Sergeant At Arms – The duties of the Parliamentarian/Sergeant At Arms shall be:

1. To be familiar with Robert’s Rules of Order and shall advise the President and Board members.

2. To furnish parliamentary advise when the WIN bylaws are to be amended.

3. To maintain order and decorum at General meetings.

4. To attend the meetings of the Board of Directors.

Section F. Publicity Chairman – The duties of the Publicity Chairman shall be:

1. To publish notice of meetings and information about WIN in the trade publications.

2. To coordinate a photographers attendance at general meetings and special events.

3. To provide photos of general meetings and special events to the WIN Journal Editor.

4. To actively engage in promotions and publicity to enhance the WIN goals and purpose.

5. To attend the Board of Directors meetings.

Section G. Journal Editor – The duties of the Journal Editor shall be:

1. To be editor-in-chief of the WIN newsletter.

2. To collect features for each issue from members.

3. To write, edit and type (or arrange for typesetting) of the Journal.

4. To arrange for publication of the Journal.

5. To mail (or arrange for mailing) of the WIN  journal.

6. To establish Journal advertising rates under the direction of the Board of Directors.

7. To attend the Board of Directors meetings.

Section H. Members At Large – The duties of the two (2) Board Members At Large shall be, but not limited to:

1. Duties assigned by the Board of Directors to committees or other positions as needed by WIN.

2. To attend the Board of Directors meetings.

ARTICLE VII – Financial Limitations

Section A.  Contracts

1. No member of the organization, including Elected Officers, shall enter into any contract on behalf of the organization with another person or agency without the sanction o the majority of the Board of Directors when such a contract involves commitments of financial payment other than ordinary operating expenses of the organization.

ARTICLE VIII – Election of Officers

Section A. Continuity – The present Board of Directors and Elected Officers of WIN shall continue in office until their successors are elected and installed.

Section B. Nominating Committee – Prior to December 1st of each election year, the President shall appoint a nominating committee consisting of three (3) members who shall present to the President and Board of Directors on or before December 1st, a slate of candidates willing to serve, in the pending vacated positions.  Members-at-large are not nominated as they are appointed positions.

Section C. Ballot

1. The President shall instruct the Secretary to prepare and mail a ballot to all eligible members allowing a three (3) week deadline for return.

2. The President shall call a Board Meeting, insuring a quorum is present, for counting ballots and notifying successful candidates.

3. In the event the slate for election is running unopposed, the slate will be presented at the January general meeting and one vote will be cast.

Section D. Installation

1. The installation of the newly Elected Officers and Board of Directors shall occur at the FUN general meeting.

Section E. Meeting of Officers

2.         The President shall call a meeting of the outgoing and newly elected Board Members upon the adjournment of the FUN general meeting to complete the transition process, and to provide the transfer of records.

ARTICLE IX – Meetings

Section A.  General Meetings

1. Regular membership meetings shall be held in conjunction with as many major shows as possible, with special consideration given to the FUN show, the Spring Central States show, the summer ANA convention and the Fall Long Beach show.

2. Additional meetings shall be announced by the Board through the Publicity Chairman or through the WIN Journal.

ARTICLE X – Code of Ethics

Section A.  Pledge

All members shall, as a condition of admission to WIN, sign a pledge reading as follows, and shall comply with the provisions of this Code of Ethics as a condition of maintaining membership in WIN:

As a member of Women In Numismatics (WIN), I acknowledge membership is a privilege, not a matter of right, and recognize my obligation towards my fellow members and Women In Numismatics.

This Code of Ethics has been approved by the Charter Membership of WIN.  A breach thereof by any member reflects upon all members, directly or indirectly, and shall be considered cause for termination.  Current WIN Directors at time of Code of Ethics breach shall have the right to determine such conduct is not within the best interest of WIN and terminate membership.

As a member of Women In Numismatics, I pledge to:

1. Abide by this Code of Ethics as terms and conditions of membership.

2. Conduct myself as to not bring discredit to WIN or impair the prestige of the membership thereof.

3. Freely exchange information with other members when requested.

4. Base all of my dealings on the highest plane of justice, fairness and morality.

5. Strive to further the numismatic education of this membership through attendance of and assistance in conducting of numismatic programs sponsored by WIN.

6. Neither buy nor sell numismatic items of which the ownership is questionable.

7. Conform to the accepted standards of advertising.

8. Take immediate steps to correct any error I may make in any transaction.

9. Fulfill all contracts made by me, orally or written, make prompt payments upon delivery and return immediately any item that is not satisfactory.

ARTICLE XI – Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order – Newly Revised shall govern the WIN organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any Special Rules of Order the WIN organization may adapt.

ARTICLE XII – Non-Profit Provisions

Section A. Dissolution

Upon dissolution of the WIN organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a non-profit fund, foundation or corporation, which has established tax-exempt status under Section 501C of the Internal Revenue Code.

Section B. Earnings

No part of the net earnings of the WIN organization shall ever inure to or be the benefit of or be distributed to its members, trustees, directors or other private person, except that the organization shall be empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the exempt purpose for which it was formed.

Section C.  Activities

Notwithstanding any other provisions of these Bylaws, the WIN organization shall not carry on any other activities not permitted to be carried on by an associate exempt from Federal Income Tax and Under Section 501c4 of the Internal Revenue Code of 1991.

ARTICLE XIII – Amendments

Section A. Bylaws

1. These bylaws can be amended at any regular or special meeting of the Board of Directors of WIN by a vote of 2/3 of the vote of the members of the Board attending, provided that a quorum is present.  No amendment may be made by the Board that affects the voting rights of the members without the members having first approved the same by majority vote.

2. These bylaws shall go into effect thirty (30) days after approved by the Board of Directors.